Tech tools for editors

The how and the why

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    Page numbering in Word – numbering sections

    As editors, we’re often helping clients to make their long documents as easy to read as possible. This doesn't just mean improving structure, flow and grammar. It can also involve helping the reader to navigate the document; for example, with headings, bullets and section numbering. One of the...


    Making the most of comments in MS Word

    Most editors make extensive use of comments in MS Word. Sure, the conversations are a bit one-sided, but adding comments in Word can feel like you’re communicating directly with your client. If you need to clarify why you’ve changed some text, or provide options for revising a particular section,...


    Why should I use EndNote in Word?

    For academic and technical editors, EndNote is like pineapple on pizza – you either love it or hate it. I used to fall into the hating category; if a project arrived with references in EndNote or some other reference management program, I promptly contacted the author asking for a plain text...


    Distracted by formatting markup? How to stop tracking changes in Word

    As an editor, you probably work with track changes turned on in Word – the tracking is helpful for you and your clients. But if you’re making a lot of changes, you’ll have noticed that the document gets quite crowded. You may not need to track every change Your clients might be happy for you...


    Oops, I forgot to track changes – how to compare documents in Word

    It is easy to get part way through a project and suddenly realise that you forgot to turn on Track Changes. Or perhaps you turned off tracking partway through for some reason and forgot to turn it back on. In such situations, Word’s Compare function is your friend. It’s a neat way to create a...


    Customise the quick access toolbar

    Are you tired of having to click several times to use a feature in MS Word? Or perhaps you can’t find things when you need them. The key to speeding up your editing is to customise the quick access toolbar (QAT). Few people know about this useful feature, but I find it a real time-saver when I'm...


    ​Three easy ways to make Word shortcuts work for you

    When you’re editing in Word, shortcuts are a fabulous way to speed up your work and avoid an overuse injury. It’s easy to find Word shortcuts – here are some helpful lists from Microsoft and fellow editor Louise Harnby. But shortcuts are only useful if you can easily remember them. Here are three...


    Three reasons why editors need PerfectIt

    PerfectIt is surely the best of the many tools available for editors. I have been using PerfectIt for more than 10 years, and I still find myself amazed by what this tool can do! Here are the three main reasons why, in my opinion, PerfectIt is a tool that no editor should be without. 1 –...


    Textexpander vs autocorrect

    One tool that I absolutely could not do without is a text expander – a program that saves time by completing frequently used phrases or snippets of text. In the past, I used the Autocorrect function in MS Word to do this. For example, I had set up Word so that when I typed ‘hivx’, the words...


    Do Word add-ins save time?

    When they were first brought out, ‘labour-saving devices’ such as washing machines, dryers, vacuum cleaners and dishwashers were sold as great time-savers. Sadly, the promised additional leisure time has simply been absorbed into yet more work. It seems to be the same with editing. We now have a...